Human Resources Assistant

333000

High School Diploma or equivalent (G.E.D.), and three years clerical or administrative experience; or Associate’s degree and two years’ experience providing administrative services. Must be familiar with Microsoft Office Suite and/or Google. Excellent attention to detail and proofreading skills, organizational skills, and communication skills required.

Additional experience working in an administrative support role and/or a degree or certificate in office systems and technologies preferred. Outstanding computer skills including proficiency with Microsoft Word and Excel and/or Google Docs and Google Sheets.

None

1. Assist with department programs and projects; work may involve scheduling and coordinating appointments, classes, meetings; sending documents; and assisting with departmental operations as needed. (B2)
2. Assist with the planning, coordinating, and implementing of events. (B2)
3. Prepare, edit, proofread, sort, process, maintain, and/or distribute correspondence, reports, rosters, forms, files, booklets, time sheets, packets, personnel paperwork, work orders, or other documents; work may involve researching and compiling information; performing basic quantitative and qualitative data analysis; and utilizing and updating department systems or databases (B2)
4. Prepare, track, sort, review, process, and/or reconcile various records, invoices, requisitions, bills, check requests, deposits, accounts, reimbursements, travel requests and vouchers, applications, or forms. (B2)
5. Perform office duties to include monitoring inventory; ensuring adequate availability of supplies and materials; ordering supplies; sorting and distributing mail; and maintaining and updating departmental websites. (B2)
6. Coordinate assignments and schedules of part-time and temporary staff; work may involve prioritizing and assigning work, and monitoring performance. (B2)
7. Coordinate with internal and/or external personnel, departments, and agencies to communicate information, respond to requests, serve as a liaison, provide assistance, and facilitate departmental operations. (B2)
8. Perform other related duties of a comparable level/type as assigned.

• Greet visitors, students, and/or employees face-to-face in the office or via phone and email. Serve as the primary point of contact for employees regarding HR-related inquiries. Provide guidance and resources when necessary. Handle outgoing communication, including campus announcements, email, mail, and phone calls.

• Support onboarding, orientation, and offboarding processes including scheduling appointments for onboarding; creating accounts and assigning training through platforms such as Mineral and SafeColleges; conducting orientation sessions for all new employees which includes guiding employees through the employment dashboard, demonstrating how to access essential tools, documents, and information; assigning checklists in Employee Records to employees and supervisors; and tracking receipt of required documents and completion of checklists.

• Assist with the recruitment process by managing all advertising of current job openings, verifying that all users requesting access to review applications have completed the required search committee training, coordinating interview schedules, finalizing the filling of all staff and faculty positions in PeopleAdmin, assisting with reference checks, and maintaining systems such as Monday to track all recruitment tasks.

• Serve as the PeopleAdmin administrator and coordinate with internal and external personnel, including applicants and hiring managers, to provide PeopleAdmin support. Update PeopleAdmin user accounts with the corresponding new employee information while maintaining role assignments to ensure accurate and compliant role management. And, assist with designing user manuals and FAQs.

• Oversee document imaging, serve as the Perceptive administrator, and coordinate the scanning of human resources records in both Perceptive and the Employee Records module of PeopleAdmin.

• Assist with the planning, coordination, and implementation of employee training and engagement events, including professional development, wellness initiatives, onboarding orientations, benefits-related activities, and employee recruitment events.

• Develop and support initiatives and programs to foster a sense of belonging among employees, ensuring that all faculty and staff feel valued, respected, and engaged within the College’s culture.

• Perform miscellaneous support duties including maintaining reappointment lists, generating and tracking contracts electronically, maintaining employee credentials information and coordinating submission of BoardDocs including monthly reports, appointments, and resignations.

Provide back-up support to the part-time HR Administrative Specialist and the Benefits and HRIS Technician for entering new employees in Banner.

Employees of Jefferson College must reside in Missouri or Illinois.

Customer service principles;
Computers and related software applications;
Recordkeeping principles;
Keyboarding techniques;
Filing principles and practices;
Modern office procedures, methods, and equipment.

Using a computer and related software applications;
Providing customer service;
Filing;
Processing information utilizing established procedures;
Keyboarding;
Using office equipment;
Maintaining records and files;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Microsoft Office Suite
Google Suite
Ellucian Banner
Copy Machine/Fax
Perceptive (document imaging system)
Phone system
PeopleAdmin (applicant tracking system)

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Human Resources (DIV)

President

HR Manager

$18.11 per hour

Full-time

S00587P

11/18/2024

10/20/2024

10/25/2024

https://jeffco.peopleadmin.com/postings/4933

It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.

Jefferson College is a community leader dedicated to supporting and promoting diversity through opportunities and experiences that foster a culture of respect, inclusiveness, and understanding for everyone in the campus community to engage in a diverse world.