Administrative Assistant I – Business Division
Job Description
Posting Number
29-2024Position Title
Administrative Assistant I – Business DivisionDepartment
Business - DeptEmployee Group
Administrative SupportStatus
Full-timeStarting Salary Range
$44,801Compensation Details
Excellent benefits package. Click here to view our benefits summary.
Position Summary
Who We Are:
Mott Community College is student-centered and mission-driven to ensure that all our students thrive and reach their fullest potential. As an institution, we are action-oriented and intentional in dismantling every systemic barrier that prevents the excellence of students from underrepresented communities.
As Mott Community College deepens its commitment to equity, it is of the highest priority that we focus our hiring process to seek individuals with the expertise to lead our institution in serving students from underrepresented communities. This is an opportunity for the college community to continue to act upon our values but more importantly for the empowering of our students’ self-efficacy, for cultivating a sense of belonging, and for the diversity of our entire student body being reflected in a position of power in the classroom.
Purpose, Scope & Dimension of Job:
The purpose of this position is to provide administrative support to the Dean for the Division’s efforts to achieve its Mission and Vision which are focused on academic excellence and student success. The students we serve may pursue Certificates or Associates of Applied Science Degrees in Career and Tech. Ed. (Cosmetology or Culinary Arts) or Business. This position is responsible for providing high quality assistance to the Dean of the Business Division as we support students in the pursuit of their academic goals. The Administrative Asst. will perform a variety of duties as well as provide excellent service to students of the Division.
The Business Division is supported by one Administrative Assistant II position and one Administrative Assistant I position. On a daily basis, the Administrative Asst. I handles Division business, interactions with students and Business Division associates, and other duties including but not limited to those outlined below.
Supervisory Responsibility:
This position may assist with assigning and overseeing student employee work assignments.
Minimum Requirements
Minimum Required Knowledge, Skills, and Abilities:
- Associate’s degree in Business, Office Administration, or a related field or equivalent experience.
- Applicant must have two years’ experience in a general office setting.
- Experience using MS Excel and MS Word with a preferred knowledge of Google suite, Adobe suite, and Canva.
- Ability to maintain confidentiality on all information regarding student records, faculty, and student communications and personnel matters.
- Have a high focus on collegiality and work with a team-oriented attitude.
- Exhibits regular attendance, punctuality, dependability, and reliability.
- Excellent interpersonal communications.
- Ability to be flexible and adapt to changing work situations.
Additional Desirable Qualifications
Preferred Skills and Abilities:
- Experience working in a Higher Ed. Institution.
- Demonstrated ability to meet deadlines, organize and manage large amounts of information and files.
- Past experience managing similar volume and complexity of data, files, detailed information.
Physical Requirements/Working Conditions
Physical Requirements:
- Must be able to remain in a stationary position 50% of the time.
- The person in this position needs to occasionally move about in the office or visit other departments of the College.
- Constantly operates a computer and other office productivity machinery such as a calculator, copy machine, and computer printer.
Work Schedule
Hours/Schedule:
Full-time, regular position. Non-exempt for purposes of FLSA. Ability and willingness to work varying hours, including some evenings. Some remote work is possible.
Mott Community College recognizes that remote work can benefit the student, employee and College and will permit employee duties to be performed remotely when it is appropriate, reasonable and feasible based on the College’s mission and priorities. MCC employees follow a well-defined remote work program. The opportunity for remote work is reviewed on a case by case basis and dependent on many factors including the nature of the job duties and person’s suitability for remote work. All hybrid work opportunities are approved by the immediate supervisor and Executive member.
Mott Community College recognizes that remote work can benefit the student, employee and College and will permit employee duties to be performed remotely when it is appropriate, reasonable and feasible based on the College’s mission and priorities. MCC employees follow a well-defined remote work program. The opportunity for remote work is reviewed on a case by case basis and dependent on many factors including the nature of the job duties and person’s suitability for remote work. All hybrid work opportunities are approved by the immediate supervisor and Executive member.
For Detailed Job Description Click Here
Job DescriptionAdditional Information
First consideration given to internal candidates.
Degree must be conferred by offer date.
Visa sponsorship is not available.
The College is unable to assist with travel and/or relocation expenses.
Degree must be conferred by offer date.
Visa sponsorship is not available.
The College is unable to assist with travel and/or relocation expenses.
Selected candidates must submit to a drug test and criminal background check.
The College reserves the right to cancel the search at any time.
Application Deadline
Internal Deadline will be Wednesday, December 4thAdditional Application Deadline Information
The College reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
Equal Opportunity Statement
As an affirmative action/equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran’s status, age, disability unrelated to an individual’s ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 2030G), Flint, MI 48503, (810) 762-0024. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, (810) 762-0373. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.
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