Human Resources Analyst
Job Description
Full job description
Position Information
College of the Redwoods
Position Title
Human Resources Analyst
Position Type
Staff
Department
Human Resources
Location
Eureka
Summary
Coordinates, plans, and performs human resources services areas of personnel status transactions, recruitment and selection, employee benefit enrollment communications, monitor work comp claims, labor relations, and state and local reporting. Coordinates human resources activities with other divisions, administration, employee associations, and outside agencies.
Distinguishing Career Features
The Human Resources Analyst is the third and senior level within a technical and professional career path. Advancement to Human Resources Analyst is based on need, qualifications, and the ability to lead a program that has College-wide span of control, such as in, recruitment, records and status changes, classification and compensation, process facilitation, labor relations, and benefits matters.
Distinguishing Career Features
The Human Resources Analyst is the third and senior level within a technical and professional career path. Advancement to Human Resources Analyst is based on need, qualifications, and the ability to lead a program that has College-wide span of control, such as in, recruitment, records and status changes, classification and compensation, process facilitation, labor relations, and benefits matters.
Essential Duties and Responsibilities
- Serves as a subject matter leader and mentor for others on the most current trends governing faculty and classified employment. Researches, applies, and interprets the most current Education Codes and upcoming legislation governing personnel.
- Provides support to and participates in collective bargaining activities. Conducts research of employment trends, legislative actions, and other information that may influence negotiations.
- Consults with administrators and staff in group and individual settings. Provides up-to-date information on hiring requirements, eligibility lists, and to facilitate recruitment activities.
- Conducts site visits to the remote campuses. Facilitates periodic meetings with staff. Participates in conveying new programs, policies, procedures, and services of the department. Facilitates processes for brainstorming and solving problems.
- Receives, verifies, and follows up on recruiting/staffing requests by initiating internal and external recruiting activities. Posts and advertises job announcements.
- Provides employment and general information about the College to prospective job applicants. Responds by letter to inquiries of persons interested in employment, compiling and forwarding special request information (e.g., schedules, maps, catalogs, etc.) as requested.
- Coordinates benefits program including enrollment and communication; updating employee data; coordinating communications among carriers, broker, employees and retirees; and participating with supervisor in resolving complaints
- Assists in the administration of the District’s workers’ compensation plan; monitors claims, updates records, and communicates with physicians and medical facilities to acquire medical certifications for work status reports; reviews and processes employee injury reports; researches and responds to inquiries pertaining to injured workers.
- Ensures District compliance with provisions of the Health Insurance Portability and Accountability Act (HIPAA), COBRA, Affordable Care Act (ACA) and required IRS reporting
- Assists with special and targeted recruitment processes to locate and attract specific subject skills or demographics.
- Analyzes applicant prescreening results and makes initial determination of qualifications and suitability for employment. Refers complex or sensitive outcomes to the Director.
- Sets up job candidate testing, prescreen, and interviews. Prepares packets that include candidate information and interview questions. Assists interview panels with selection of questions.
- Coordinates and prepares a variety of reports for administration, state and federal agencies, requiring integrating payroll, human resources, job control, and other information. Works with accounting staff on matters affecting pay or benefits.
- Coordinates the completion and generation of 1095-C tax forms to employees; oversees and performs COBRA plan administration responsibilities.
- Conducts billing and invoicing processes for health, dental, and other employee benefits
- Monitors and audits the accuracy and integrity of all benefit health cost premiums, mandated benefit costs and balances the general ledger
- Develops and maintains a time and cost effective system for personnel records including control and storage of documents and files, conversion of files to support computer-aided retrieval, and day-to-day record maintenance.
- Sets up computerized employee files that include determination of pay and benefit levels. Transmits information to payroll for processing.
- Assigns and/or composes letters to employees on a variety of status topics such as, but not limited to personnel status, credentials, benefit status, and emerging requirements.
- Conducts and/or facilitates new employee orientations. Oversees and assembles new employee information and forms.
- Prepares employee communications, correspondence, and reports for seniority lists, appointments, contracts, and other notifications.
- Participates in preparing materials and announcements for Board of Trustee proceedings. Contacts departments for supporting documentation and distributes according to time rules. May attend meetings.
- Initiates requisitions and purchases for materials and supplies. May track some or all of the departmental budgets, verifying balances to match expenditures.
- May stand-in for the Director when absent.
- Performs other duties as assigned that support the overall objective of the position.
Qualifications
Knowledge and Skills
The position requires specialized knowledge of the principles, practices, and procedures associated with human resources management in higher education or related public service. Requires a working knowledge of common provisions of employee benefit plans. Requires in depth knowledge of personnel policies, rules and regulations. Requires a working knowledge of the provisions in labor contracts and Education Codes regarding human resources. Requires demonstrated skills at accessing relational databases, verifying numerical and demographic information, and entering information onto established data entry screens. Requires well-developed knowledge of English language, punctuation, syntax, and grammar to prepare professional correspondence. Requires sufficient math skills to perform standard business math calculations. Requires well-developed human relation skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions and orientation, and to facilitate discussions in individual and small group settings.
Abilities
Requires the ability to carry out the objectives and duties of the position. Requires the ability to analyze problems, prepare reports, and develop recommendations on personnel actions that are fair and in the best interest of the College. Requires the ability to perform research and analysis. Requires the ability to learn, apply, and interpret College policies, procedures, and rules pertaining to human resources. Requires the ability to interpret and apply Education code and proposed legislation governing personnel practices. Requires the ability to gather and analyze data and develop conclusions and recommendations. Requires the ability to plan, organize, and prioritize work processes in a high volume environment in order to meet schedules and timelines. Requires the ability to train others and facilitate small group processes. Requires the ability to communicate technical information and to interact with a wide variety of groups and individuals inside and outside the organization.
Physical Abilities
The position incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature. Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various campus locations. Requires the ability to use near vision to read printed materials. Requires auditory ability to carry on conversations in person and over the phone. Requires the ability to retrieve work materials from overhead, waist, and ground level files. Requires manual and finger dexterity to write, use a computer and keyboard at an acceptable rate and operate other common office equipment.
Working Conditions
Work is performed indoors in an office environment with minimal health and safety considerations.
Working Conditions
Work is performed indoors in an office environment with minimal health and safety considerations.
Education and Experience
The position typically requires an Associate’s Degree in business, human resources, psychology, education or related discipline and two years of experience in a human resources function. Additional experience may substitute for some higher education on a two-year for one-year basis.
Equal Employment Opportunity and Workplace Diversity
It is the policy of College of the Redwoods not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in its educational programs and its employment practices.
Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
College of the Redwoods values all members of our community and strives to create a diverse, nurturing, honest, and open environment. CR is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.
Licenses and Certificates
May require a valid driver’s license.
Hours
Full-Time
12 Months/Year, 40 Hours/Week
12 Months/Year, 40 Hours/Week
Salary Grade
121
Salary
$76,273.60 - $85,862.40 Annual Salary (20-step salary range continues to a maximum of $129,209.60/Annually)
Contact(s)
Human Resources
Contact Phone
707-476-4140
Contact Email
hr@redwoods.edu
Start Date
TBD
Posting Detail Information
Posting Number
S00364P
Requisition Number
25-112
Job Open Date
11/21/2024
Job Close Date
12/12/2024
Open Until Filled
No
Special Instructions to Applicants
Quick Link for Posting
https://employment.redwoods.edu/postings/4224
Conditions of Employment
Offers of employment are contingent upon the successful clearance of a criminal background check, pre-employment physical examination, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during the recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university will be required.
California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.
The salary range indicated is reflective of a 20-step salary schedule.
California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.
The salary range indicated is reflective of a 20-step salary schedule.
Benefits
Medical, dental, and vision insurance is provided by the District for all full-time employees and their dependents.
Application Process
Required Materials
Apply online at https://employment.redwoods.edu/
You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.
1. Letter of introduction expressing interest in and qualifications for this position
2. Professional resume
3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)
Incomplete application packets will not be forwarded for consideration by the screening committee.
Apply online at https://employment.redwoods.edu/
You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.
1. Letter of introduction expressing interest in and qualifications for this position
2. Professional resume
3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)
Incomplete application packets will not be forwarded for consideration by the screening committee.
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