Job Description

Posting Number

Internal Recruitment

Working Title

Anticipated Hiring Range

Work Schedule

Job Location

About the Department

Essential Job Duties

• Interprets policies and procedures to facilitate and ensure the application of sound business practices, including integration with the policies and procedures with work units external to the organization.
• Prepares financial reports to the Department Head; makes recommendations on allocation and use of funds, including ETF; assists, plans for, and facilitates grant and FY close-outs; advises new faculty on spending startup; monitors expenditures on a daily basis for compliance with University and State regulations.
• Facilitates entry into budget spreadsheets that will be used for submissions to external grant organizations, such as NSF, NIH, and others.
• Can interpret Uniform Guidance to manage federally funded grants and other appropriated funding and ensure compliance with Cost Accounting Standards.
• Supports principal investigators and collaborators in grant-related operations, including but not limited to subcontracts and post-award paperwork.
• Uses knowledge of the Department’s, CALS CBO’s, and HR’s accounting and budget procedures to improve efficiency.
• Uses knowledge of post-award financial grant management, especially with respect to grant, state, and federal requirements, to monitor and review expenditures for accuracy and compliance, and coordinate with the CALS Business Office and CALS Contracts and Grants Office. Reviews and guides principal investigators and their collaborators about personnel salaries, fiscal matters, and all business operational aspects of their grants, involving the Department Head and CALS offices as needed.
• Facilitate, review, and submit actions or expenses to include travel, Marketplace, PCards, fleet cards, vouchers, journal vouchers, interdepartmental transactions, requisition/purchase orders, personal reimbursements, invoices, sole service providers, vendor contract submission, project modification requests, and no cost extensions.
• Assesses and resolves problems that require review and/or modification of policy and procedures, and makes recommendations for modifications to policy and procedures and implements them as allowable.

• Provide advice on using budget to improve belonging and community in the Department.
• Respond quickly and accurately to all routine and non-routine inquiries.
• Be professional in all interactions, resulting in good internal and external service and healthy work relationships.
• Plan and coordinate work activities efficiently.
• Be able to supervise temporary workers to facilitate work.
• Keep up to date on changes to policies and procedures and disseminate information as needed to the Department Head, grant principal investigators, and their collaborators.

Other Responsibilities

• Provide advice on using the budget to improve Department equity, inclusion, belonging, and community.
• Respond quickly and accurately to non-routine inquiries.
• Be professional in all interactions, resulting in good internal and external customer service and healthy work relationships.
• Plan and coordinate work activities efficiently.
• Be able to supervise temporary workers to facilitate work.
• Keep up to date on changes to policies and procedures and disseminate information as needed to the Department Head, grant principal investigators, and their collaborators.

Minimum Experience/Education

Other Required Qualifications

• Relevant experience in business administration or equivalent.
• Prior knowledge of post-award grant administration and budget practices.
• Must be capable of working independently as well as part of a team.
• Excellent written and oral communication skills.
• Facility with Microsoft and Google suites, especially spreadsheets.

Preferred Qualifications

• Additional experience in business administration.
• Success and familiarity with grant-funded projects and reporting.
• Excellent organizational, interpersonal, decision-making, computer, and data management skills.
• Experience with NCSU operational systems such as PeopleSoft.
• General interest in applied ecology.
• Knowledge of and experience with pre-award grant processes.

Required License or Certification

Valid NC Driver's License required

Commercial Driver's License Required?

Job Open Date

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Special Instructions

Position Number

Position Type

Position Classification Band Title

Position Classification Band Level

Position Classification Salary Range

Salary Grade Equivalency

Alternate Option

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Appointment

Mandatory Designation - Adverse Weather

Mandatory Designation - Emergency Events

Time Limited Position

Department Id

AA/EEO

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