Payroll Tax Specialist
Job Description
Posting Number
PG193883EPInternal Recruitment
NoWorking Title
Payroll Tax SpecialistAnticipated Hiring Range
$67,000 - $70,000Work Schedule
Work schedule and location: Monday – Friday, 8:00 am – 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).Job Location
Raleigh, NCDepartment
University PayrollAbout the Department
The University Controller’s Office is a department within the Finance Division. The office has business units covering the following areas: The office is responsible for cash services, asset management, financial reporting, payroll, accounts payable, debt, and the university’s tax compliance.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of the university with a net position of over $1.8 billion, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 115,000 vendor payments annually and management of a $600 million external debt portfolio.
The University Payroll section of the University Controller’s Office is responsible for 1) timely and accurate payment of wages to approximately 10,100 monthly and 8,100 biweekly staff, faculty, undergraduate and graduate student workers, postdocs, foreign national, and temporary employees with an annual payroll of over $1.2 billion; 2) proper deduction, monthly plan reconciliation and vendor payment of mandatory, voluntary and statutory (garnishment) deduction plans, including the employer’s matching contributions for retirement and health insurance; and 3) compliance for, payment to, and proper reporting of wages and tax withholdings to the federal government and approximately 35 states.
Essential Job Duties
Reporting to the Payroll Tax Manager, this role is critical in managing the accurate calculation, reporting, and reconciliation of payroll taxes and related financial activities. You’ll work collaboratively with internal teams, external agencies, and vendors to ensure compliance and smooth payroll operations.
Key Responsibilities:
- Prepare and Submit Reports: Compile and validate payroll recapitulation reports, reconciling wages, taxes, deductions, and employer-paid benefits for disbursements exceeding $1 million annually.
- Tax Filing and Payments: File required federal and state tax forms, including Forms 941, NC-5Q, and NC-3, and ensure timely payment of taxes and other obligations to vendors and agencies.
- Overpayment Management: Manage all aspects of salary overpayment recovery, including communication, calculation, and compliance with state regulations, handling overpayments totaling $1.3 million annually.
- Training and Education: Serve as an instructor for payroll-related training sessions, enhancing understanding and adherence across teams.
This position offers an opportunity to make a meaningful impact on financial accuracy and compliance within a dynamic and collaborative environment. If you thrive in detail-driven roles, enjoy problem-solving, and want to contribute to a highly organized payroll team, then apply today.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Minimum Education and Experience
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Proven accounting skills to manage multi-million dollar tax expenditures, payment, and reporting plus collection and reconciliation of > $1.3 million/year in salary overpayments
- Proficient in Microsoft products including Excel, Access Database, Word, and PowerPoint
- Professionally worked with a large ERP system (i.e., SAP, PeopleSoft, Oracle)
- Capable of writing, modifying, and running queries in the HR system for reporting
- Demonstrated ability to research and translate complex federal and multi-state tax codes and ensure alignment, through testing, with HR System processes
- 941 reporting experience and in payroll processing
Preferred Qualifications
- Bachelor’s degree with 12 credit hours of accounting coursework
- 2+ years of experience in payroll processing
Required License(s) or Certification(s)
n/a
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
01/07/2025Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please provide contact information for at least 3 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.
Position Number
00060244Position Type
Exempt Professional StaffFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment ID
496101 - University PayrollAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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