Admissions & International Clearance Processor
Job Description
Posting Number
PG194406SPInternal Recruitment
NoWorking Title
Admissions & International Clearance ProcessorAnticipated Hiring Range
Commensurate with Experience ($55,000-$57,000)Work Schedule
Monday-Friday, 8:00am-5:00pmJob Location
Raleigh, NCDepartment
Graduate School-Dean's OfficeAbout the Department
NC State has given students the opportunity to earn advanced degrees for over 125 years. Graduate instruction was first offered at NC State in 1893, with the first master’s degree conferred in 1894 and the first doctoral degree conferred in 1926. In the years since, the Graduate School has grown steadily and now supports advanced study and original research in the fields of agriculture and life sciences, design, education, engineering, natural resources, humanities and social sciences, management, physical and mathematical sciences, textiles, and veterinary medicine. In addition, there are many exciting interdisciplinary programs that cross traditional boundaries.
At the Graduate School, we are committed to transforming graduate education at NC State—to prepare our best and brightest students as true leaders ready to tackle the critical issues that challenge our state, nation, and world. The Graduate School of the future will prepare career-ready students with a true competitive edge through a new focus on professionally-oriented training designed for the real world.
For more information on the Graduate School, please visit grad.ncsu.edu
Essential Job Duties
This position will serve as an admissions processor and expert on admissions procedures and international documentation review and clearance for the Graduate School. They will provide customer service to all Graduate School visitors and therefore must be knowledgeable on all areas of support provided by our 30+ staff members. They will assist with inquiries that are received by phone, email, walk-in, chat, etc. They will have the primary responsibility to process official transcripts sent by mail and electronic delivery services.
Key Responsibilities:
Key Responsibilities:
- Utilize Slate, our admissions application and CRM, to troubleshoot and assist departments, prospects, and applicants with admissions application inquiries
- Responsible for scanning and matching all documents received in the Graduate School into OnBase, our document management system
- Independently assesses the financial responsibility of prospective international students and clears requirements in order for visa paperwork to be processed (maintains status as a Designated School Official-DSO)
- Responsible for answering the proxy email account for all Graduate School inquiries
- Processes all graduate course audit forms
- Receives and processes Inter-Department Transfers (IDTs) and indicates in Slate that the application fee payment has been received
- Responsible for administering and processing Graduate Faculty requests, as well as updating the graduate catalog to reflect the new grad faculty
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
Responsible for backing up the International Admissions & Recruitment Manager during peak months or as directed by the Director of Admissions
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Friendly and professional, with good organization and communication skills.
Preferred Qualifications
- Experience in a university setting. Experience in SLATE, MyPack Portal (PeopleSoft), and On-Base.
- Intercultural communication skills.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
01/07/2025Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
01/13/2025Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include as attachments a resume and contact information for at least 3 professional references.
Position Number
00041221Position Type
SHRAPosition Classification Band Title
University Program AssociatePosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 35,589 - $ 64,499Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
040101 - Graduate School-Dean's OfficeAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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